Coventry Volunteer Fire Association Board of Directors Meeting Minutes June 5, 2011 Meeting called to order by L.Bragdon 19:00 hours Members Present: L.Bragdon, E.Elkins, R.Breault, T.Johnson, M.Carilli, J.M.Carilli, L.Smith Guests: B.Wong, G.Firth,V.Firth Secretaries Report: Posted Motion: J.M.Carilli 2nd E.Elkins to accept Secretaries Report Motion: Carried Treasurer’s Report: No Bank Statements In Discussion about budget Motion: E.Elkins 2nd R.Breault to put $10,000.00 into General Fund to cover any expenses for remainder of fiscal year Motion: Carried Assistant Treasurer’s Report: no bank statements in yet Chief’s Report: Visitor’s today needing assistance: 18yr. old male needing community service, did 22 hrs. with Paul at the school and 3 ½ hours at the station today A gentleman ran out of gas in front of the station we gave him enough gas in his gas can to make it to the gas station, cost taken out of revenue recovery A older gentleman came to the station and said his wife was in the car in pain, we transported her. When people are at the station and have the bay doors open it lets people know there is someone here if they need help with anything, not just medical or fire calls. Sunday: Awards will be given out at 6:45 P.M. prior to the meeting There is a new program for when Junior’s become regular members, they will now climb on ET308 with their yellow helmet on and remove yellow helmet and put on black helmet and climb down other side. Motion: J.M.Carilli 2nd R.Breault that any future BY-Laws changes all CVFA members will be notified by postcard in the mail informing them of such proposed change. Discussion followed Motion: Carried L.Bragdon: the BY-Laws that were signed and dated by the Secretary on February 13, 2011 are the BY-Laws of CVFA, any member wishing to change them can do so according to the BY-Laws change process . L.Bragdon: A.Proczek is the Parliamentarian of CVFA T.Johnson: ask A.Proczek to attend Board and Monthly meetings in case of questions she will be in the galley to answer them. J.M.Carilli: Asks that Award Recipients be recorded in minutes J.M.Carilli: the following people are the only ones with enough points to vote for Officers: Boutin, Ken Bragdon, Lenny Breault, Robert Burger, Ashley Carilli, Jessica Carilli, Joseph Carilli, Michelle Christensen, Tom Cote, Don Cote, Jessica Cote, Mike Dittrich, Dennis Dufresne, Anthony Ferguson, Chris Firth, Geoffery Fragoso, Joe Francis,Scott Hill.Jeffrey Hoffman, Debbie Johnson, Tara LaChappelle, Tim Libby, Frank Martinelli, Zachary Nardi, Arthur Pacholski, Steve Tber, Danielle Wong,Koon Hung Ther was 1 waiver request received by the Board of Fire Officer’s from J.Hill, he made every drill except 1 for the year, the waiver was approved by the Board of Fire Officers Junior’s cannot vote for Officers and cannot vote on or make motions L.Bragdon: all business except Secretaries Report and Treasurer’s Report will be suspended for elections Board of Fire Officer’s Report; Posted Committee Reports: 75th Anniversary: 1 month left, goal is to hand out as many as possible to members, any needing to be mailed will be mailed Monday after Monthly meeting. Renting chairs, tables and tent Bagpipe Band will be attending Donation from G & R Marine for celebration in the amount of $400.00 T-Shirts for members are free a sheet will be passed around to have members write down their sizes. 75th Anniversary Committee has asked that President Bragdon commit 15 minutes to be in the dunk tank President Bragdon agreed to do so. All Associations that march in the Memorial Day Parade have been invited to march in the parade with CVFA on July 16, 2011 since Memorial Day Parade was cancelled, have heard back from Boy Scouts so far. Contact Paul Noel for a custodial staff for Carnival. Communications: None Bills: None Monthly Meeting Minutes: Posted Old Business: 89 members still need to fill out W-4 Dues of $3.00 are due at June Monthly Meeting, page will be sent out for both New Business: R.Breault: there are still records at the old station that were never moved, should be brought to this station President Bragdon will contact T.Ackert to set up time to go and pick up old records. Old photo album was given to CVFA by the Spencer family, will be displayed at Anniversary Celebration along with old trophies as centerpieces on the tables. J.M.Carilli: Thank You to all that responded and helped in Monson, 2 long days, food and water were brought to residents by using EUV. A resident has given CVFA permission to use his land for training for the EUV property located at Pine Lake Shores. Zor Outdoor Swift water Training is next week, the other half of participants will go in July. R.Breault: Has served on the Board of Directors for 25 years, this is his final meeting. Thank you to everyone on the Board, it has been a pleasure to work with you. After 25 years it is time to let someone new join the Board. L.Bragdon: Thank You to R.Breault for serving on the Board of Directors for 25 years it has been a pleasure. L.Bragdon: There will not be a Board of Directors Meeting in August, as there will not be enough people for a quorum with members being on vacation. Motion: T.Johnson 2nd J.M.Carilli to adjourn meeting Motion : Carried Meeting adjourned 19:40 hours Respectfully Submitted Lila Smith Secretary CVFA